Bilingual Receptionist / Administrative Assistant

[RatliffCo]

We are looking for an energetic, outgoing Bilingual Receptionist/Administrative Assistant to join our team. Previous receptionist/office administrator experience required. Must be familiar with Microsoft Office and Adobe. Dress is business casual. Our office hours are Monday through Friday 8 a.m. to 5 p.m. We are closed for major holidays.

The Receptionist is actively involved in all areas of the company. She/He needs to have a full understanding of what is occurring in the day to day operations of the company in order to assist clients, subcontractors/suppliers, and service personnel that are in contact with the company on a daily basis. It is extremely important that the Receptionist be aware that she/he is the first point of contact for our company and therefore needs to present a good first impression, professional appearance and be able to interact with people in a friendly, business-like manner. At all times the receptionist needs to be aware that there is only one time to make a first impression. This position must be able to self-manage and multitask. Duties of the receptionist consist of the following (these duties may change with business practices).

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Answering incoming calls and routing them to the appropriate person
2. Greeting people (clients, subcontractors, suppliers) as they come into the office
3. Place outgoing calls as requested or required
4. Picks up, opens, sorts, stamps and distributes incoming and outgoing mail.
5. Sending and receiving faxes.
6. Keeping kitchen neat and organized, load/empty dishwasher, stock fridge, etc.
7. Filing
8. Stuffing envelopes when needed
9. Listen, type and deliver voicemail to appropriate parties as directed.
10. Shred confidential documents
11. Hand out paychecks to subcontractors on a weekly basis
12. Maintain and clean lobby, conference room, and break room
13. Set up concrete
14. Prepare and submit purchase orders
15. Scan in plans and permit sets, etc.
16. Daily use and upkeep of plotter, scanner, copier, printer, fax, postage machine, binding machine, laminator, shredder, etc.
17. Create, update, and revise excel spreadsheets
18. Perform additional assignments per supervisor’s direction
19. Maintain file room and copy room
20. Archive and organize files and plans


Must be able to lift up to 50 pounds, bend, stoop, lift, reach, and sit/stand for long periods of time as needed for day to day operation. It is the policy of Ratliff Companies not to discriminate against any employee or any applicant for employment because of race, color, religion, sexual orientation, sex, handicap, national origin, age, disability, marital status, pregnancy, parenthood or any other characteristic protected by law. In order to provide equal employment and advancement opportunities to all individuals, employment decisions and compensation will be based on merit, qualifications, and abilities.

Please forward your resume to jhuck@ratliffhardscape.com for consideration and to set up an interview.